Mail and Data Manager

Location: US

Department: Mail Services


DG3 is looking for an experienced Mail and Data Manager. This position would work with our Mailing and Variable Data Processing Team to establish and execute strategy and manage all aspects of DG3’s direct mail and VDP operations. This is a vital role in ensuring the mail quality and integrity of critical data sensitive projects for DG3 clients.


  • Mail and data processing
  • Lettershop operation
  • Vendor relationship (freight companies and USPS)
  • Customer involvement as needed
  • Budgeting and cost control
  • Review requirements of job as pertains to mail and VDP processing.
    • Ensure that all mailing requirements are gathered.
    • Ensure that all VDP requirements are gathered.
    • Ensure that client supplied data files meet DMS standards and are compatible with the mailing and VDP requirements of the job.
    • Communicate with production coordinators as required.
  • Manage and process some jobs within the DG3 mail services and variable data processing platforms
  • Deliver jobs from DMS
    • QC jobs to ensure that the requirements have been satisfied using QA processes currently in place.
    • Communicate with production coordinators as required.

Supervisory/Leadership Responsibilities

Individual plays the central role of expanding the fast-growing mail and data management group and will work closely with all departments of the company.

Qualifications, Knowledge, Skills and Abilities

  • 10+ Years’ experience in a direct mail/commercial print management role
  • Mail file processing experience
  • Lettershop operations management
  • Knowledge of mail and postal and mail logistics.
  • Knowledge of postal regulatory standards governing mail piece design and preparation requirements for standard, first class and parcel direct mail.
  • Understanding of data cleansing to comply with postal regulations
  • Understanding of Domestic and International mail distribution
  • Understanding of logistics partners as it pertains to commingling
  • Understands BCC mail Manager to perform NCOA/CASS presort mailing lists
  • Management experience in a high security facility processing sensitive material such as HIPAA or other regulated information
  • The ability to communicate clearly both verbally and in writing.
  • Understanding of basic graphic arts and VDP digital printing methods and processes.
  • The ability to understand data driven processes and how they relate to variable data print
  • Basic understanding and use of MS Office applications including and especially MS Excel.

Education and Experience

  • 10 or more years of experience mail processing and web 2 print processing systems
  • Prior work in Satori mail suite or similar mail processing system a MAJOR plus
  • Prior work in PageFlex or similar web to print platform a MAJOR plus

Work Environment

The job is primarily performed in an office environment. Some work may be done in a manufacturing and/or warehouse environment that may be noisy, hot, and humid. The environment can be stressful at times with deadline pressure to complete multiple priorities.

Statement: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

It is DG3 North America’s policy to provide equal employment opportunity to all applicants and to provide equal employment opportunity and individual growth opportunities to all Associates in accordance with all applicable federal and state laws and Executive Orders as well as all implementing regulations.


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